The Perfect Agenda for Effective Team Meetings
Are you in charge of running your weekly project team meetings? To make good use of everyone’s time – including your own – you’ll want to make sure you have a good meeting agenda.
A good meeting agenda doesn’t just keep your meetings organized. It helps to show your team you respect their time, it keeps your team aligned, and it drives real results.
Here are some of my proven tips to help you create a weekly meeting agenda for your project team.
Tip #1 – the basics
Share your agenda a couple of days before your meeting so everyone can prepare. If there is anything the team needs to read to prepare for the meeting, send that out at the same time.
Make sure to use a standardized format for consistency. Better yet, save time and use a template!
Tip #2 – the body of your agenda
- Meeting name, date and time: list these at the top to help you keep track of which agenda is for what meeting.
- Attendees: with a weekly team meeting, I prepopulate names here and then bold names as people show up – it’s just one of the ways I stay organized and save time.
- Regrets: transfer any non-bolded names into this section.
- Meeting Purpose: this is why you’re calling everyone together. It might be to solve a problem or brainstorm – depending on where you are in the project timeline.
More tips for creating a weekly team meeting agenda
I have more to cover on how you can create a weekly team meeting agenda that keeps the team aligned and moves the project forward. Check out this video I made that talks about:
- Why and how to pre-populating discussion items
- Where to capture action items
- The importance of your wrap-up
- Some bonus tips to help run your weekly team meeting
Follow me over to YouTube and we’ll keep chatting about this!
If you want more step-by-step guides on all things project management, check out my SLAY Project Management online course where I take you through all the steps of successfully managing a project – including documentation – from start to close. You’ll get every template you will need, along with detailed video instructions on how to use them.
Adriana Girdler, PMP | Creator of Slay Project Management™
P.S. Check out what one of my students said recently about SLAY:
“This is a great tool to help anyone organize their work life. It also identifies practical ways to take control of your work life and tackle difficult co-workers or managers.” RM
