How to Create a Project Plan

Adriana Girdler

Everything you need to include in your plan for project success! Are you taking the lead on a project and you need to create a …

Everything you need to include in your plan for project success!

Are you taking the lead on a project and you need to create a killer project plan? If you want to master that project, you need to know how to create a solid project plan that you can execute effectively. Creating a project plan is more than just getting the project and having a great kickoff meeting. It requires you to document a variety of elements that will inform how your team goes about delivering the project.

If you’re not sure where to start when it comes to project planning, I’m here to outline the key elements of a fantastic project plan. I’ve planned tons of projects in the exact way that I’m about to share with you and have repeatedly seen success on projects because of it.

So, let’s get to those key project plan elements!

1 – Project goals and deliverables

You may be thinking this is obvious, but it’s important not to assume you understand project goals and deliverables before you’ve really clarified them. Get this information from the sponsor (that’s the person in charge of the project). When you don’t understand project deliverables, you only set yourself up for failure. So, make sure you don’t skip this step!

2 – Scope statement

In the ideal world, the project sponsor would have given this to you, but it doesn’t always happen that way. So, you’ll need to create your scope statement with the project sponsor.

The scope statement is a pivotal part of your project plan because it tells you exactly what you need to deliver and it keeps everyone on the same page. The scope statement is a very critical component of project management.

3 – Team confirmation

Based on the scope statement, you’ll need to identify who you need to have on your project. Find out which team members will be on the project full-time and part-time. You’re going to need this information to determine what work everyone can do. This will inform the capacity to which each team member can participate.

Additional Project Plan Elements

But wait, there’s more! We can’t forget about these elements of project plans:

  • Project assumptions & risks
  • Project timing
  • Project costs
  • Kickoff meeting (and WHEN to have the kickoff meeting)
  • Project tasks
  • Project plan approval
  • Project plan execution

Sound overwhelming? Don’t worry, I’ll make it a little easier for you. I created a video breaking down each of these elements for you in detail so that you can be equipped with all you need to know to create a killer project plan.

So, if you’re still serious about making that project successful, don’t stop here! Head on over to the video with me so that we can get you set up to create the project plan that will allow you to hit the ground running.

I really hope that you found this helpful – and if you did, it would mean so much to me if you would share it on your social media.

Meanwhile, if you really are committed to mastering your next project, do consider taking my SLAY Project Management online course where I show you step-by-step how to successfully manage a project, plus you get access to every template you will need, along with detailed video instructions on how to fill them out.


Thanks For Sharing!

Photo of author

Adriana Girdler is a project manager, productivity specialist, entrepreneur, professional speaker, facilitator, visioning wizard, and author. As President of CornerStone Dynamics, Adriana is one of Canada’s prominent business productivity and project management specialists—helping both individuals and businesses do what they do, only better. She is a certified master black belt lean six sigma with over 20 years’ experience improving how companies work.

She also holds both PMP (project management professional) and CET (certified engineering technologist) designations. She’s a Tedx speaker, as well as a HuffPost and Thrive Global contributor. She has been interviewed on Global, CBC, CTV, CHCH, 680News Radio, Newstalk 1010, Sirius XM and published in the Globe and Mail and numerous industry magazines. WANT ADRIANA'S FREE ONLINE TRAINING? In 45 min, learn Adriana's 5 project management secrets she use on EVERY project. Sign up for the Free Webinar here: THE FAB FIVE FUNDAMENTALS OF PROJECT MANAGEMENT

SLAY Project Management

Online Course

5 Sections and 24 step-by-step HOW TO Videos! The only 5-hour on-line course that teaches you the PRACTICAL side of project management. This course will guide you step-by-step on HOW to successfully run a project and provides you with all the templates and tips you need to be successful.

Fab 5 Fundamentals

Free Training

Are you striving for successful projects, but get overwhelmed figuring out what elements of project management to focus on for the best results? In the Fab Five Fundamentals of Project Management, you’ll learn the five things you need to do on EVERY project to bring it to success.

Why Projects Fail?

Free Download

If you're new to projects or need a refresher, here's a guide of all the things I learned during my journey. Project success is about knowing how to navigate and stay clear of roadblocks, issues and problems. Understand the top 10 reasons why projects fail and how to avoid them.

Interested In Working Together?

We are business productivity experts. Contact us to learn how we can help your business become more efficient and increase profitability.

Join Our Newsletter

Join over 50,000 subscribers. Get the latest and the best in project management information delivered straight to your inbox.

Follow Us