Steering Committee Meeting Dos and Don’ts

Adriana Girdler

How to ensure your steering committee meeting runs smoothly Will you be running a steering committee meeting soon and want to ensure it goes smoothly? …

How to ensure your steering committee meeting runs smoothly

Will you be running a steering committee meeting soon and want to ensure it goes smoothly?

Here are some dos and don’ts that will ensure your steering committee meeting is effective and productive.

  1. Don’t wing it

Your steering committee is made up of really important people! The fact that they are there for your project shows that you’ve done a great job setting up your project, but it also shows how important your project really is. So, you don’t want to wing it.

Ensure that whatever you have on the agenda can get done in the allocated time, because the worst thing in a meeting is not having time to finish important items.

Make sure you also have a PowerPoint to help with the flow. Having the visual aspect of a PowerPoint is really helpful to keep everyone on track!

  1. Do pre-read!

You need to give out a pre-read and make sure you’re giving your steering committee enough time to actually go through it.

Send out your pre-read at least a couple of days in advance, and ensure they have all the information they need, especially if you’ll be asking them at the meeting to remove a roadblock or give approval on something.

Take a show of hands at the meeting to see how many people actually did the pre-read as well. This will give you a good understanding of who is prepared and what information you may need to go over with them.

This will ensure that your meeting runs smoothly.

Other steering committee meeting dos and don’ts

There are a few other dos and don’ts you should know before you head into your steering committee meeting.

I created a whole video about steering committee dos and don’ts that will leave you fully prepared. Head over to YouTube with me so we can finish this talk!

I really hope that you found this helpful – and if you did, it would mean so much to me if you would share it on your social media.

Meanwhile, if you really are committed to mastering your next project, do consider taking my SLAY Project Management online course where I show you step-by-step how to successfully manage a project, plus you get access to every template you will need, along with detailed video instructions on how to fill them out.


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Adriana Girdler is a project manager, productivity specialist, entrepreneur, professional speaker, facilitator, visioning wizard, and author. As President of CornerStone Dynamics, Adriana is one of Canada’s prominent business productivity and project management specialists—helping both individuals and businesses do what they do, only better. She is a certified master black belt lean six sigma with over 20 years’ experience improving how companies work.

She also holds both PMP (project management professional) and CET (certified engineering technologist) designations. She’s a Tedx speaker, as well as a HuffPost and Thrive Global contributor. She has been interviewed on Global, CBC, CTV, CHCH, 680News Radio, Newstalk 1010, Sirius XM and published in the Globe and Mail and numerous industry magazines. WANT ADRIANA'S FREE ONLINE TRAINING? In 45 min, learn Adriana's 5 project management secrets she use on EVERY project. Sign up for the Free Webinar here: THE FAB FIVE FUNDAMENTALS OF PROJECT MANAGEMENT

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