How To Run An Efficient Meeting

Karina Keith

How experts handle their meetings Meetings have a bad rap! Everyone seems to dread them. So I say, let’s fix ‘em. I searched the web, …

How experts handle their meetings

Meeting tips from the prosMeetings have a bad rap! Everyone seems to dread them. So I say, let’s fix ‘em. I searched the web, looking for blogs that offer real help to make sure that the next meeting you run doesn’t have your attendees groaning.

5 Rules for Efficient, Effective Meetings’s blog on reclaiming meetings takes a different approach by suggesting we meet more often, not less. It also suggests that meeting types don’t get mixed. So if it’s an update meeting, don’t tie in a strategy session. Tip #4 focusses on having the right moderator for the job. And the final tip is to spend the last 5 minutes recapping the meeting. This ensures everyone is on the same page.



The How To Guide To Setting Up A Meeting For Success

Our own Adriana Girdler shares her tips for meeting success:

  • Prep for the meeting properly. Focus on the agenda (share it with participants before the meeting). Determine who should be there. Create PPT slides if needed.
  • At the beginning of the meeting, set it up for the participants by explaining the tools you’ll use, like Time Outs (if the discussion is off topic, use a time out to refocus the group; and the Parking Lot (if you called a Time Out, and the topic is important, but not on the agenda, write it down on the Parking Lot to ensure the idea isn’t lost.
  • Agendas are key. Follow it to a tee or you may spend 60 minutes going in circles with no real outcome.
  • After the meeting, send a summary email to all participants. People often walk out of meetings with different understandings, a summary email will ensure everyone is on the same page.



Tips for Running Effective Meetings created an infographic that provides a nice summary on effective meetings. Tips for effective meetings include: punctual meetings, set clear expectations, send materials in advance, and avoid monologues.

Tips for Running Effective Meetings


Any meeting tips to add? We’d love to hear them. Thanks for reading don’t forget to share/tweet/like our blog just underneath this paragraph. And don’t forget, we’re always here to help with your business efficiency needs.

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Karina Keith is a consultant with CornerStone Dynamics Inc. 'Katching up with Karina' blogs focus on the top web finds for the month. Aligning project goals along with truly understanding what motivates people to get their jobs done is what Karina does best.

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